Our Services

Event organization in professional hands

In the global corporate and university landscape, it is becoming increasingly important to differentiate yourself from the competition. In addition to the corresponding product and service development, professional marketing in the form of events is particularly important here.
Work with us to implement event formats that are tailored to your target group and content or requirements. Our offer starts with basic seminars with small learning groups and extends from specialist and expert seminars, intensive and certificate courses to congresses and conferences with several hundred participants. On the one hand, we rely on the specialist content of our speakers – both national and international – and the usual mix of regular speakers and industry experts. In many cases, however, insights into the start-up scene and its approaches far removed from established routines are also a good way of gaining inspiration, or we round off the knowledge on offer with a market overview at industry exhibitions, where we bring together providers and requirements.

What all our formats have in common is the up-to-date teaching content and the networking opportunities offered by our events. Present yourself as a source of expertise and regularly remind your individual target groups of your role as an organizer.

For an event to be a complete success, it needs professional organization and appropriate structures. If you would also like to organize an event with the experts from the Laboratory for Machine Tools and Production Engineering (WZL) at RWTH Aachen University, the Fraunhofer Institute for Production Technology IPT or other partners associated with the research location of RWTH Aachen Campus, we are your professional contact!

Your contact

Picture of Dr. phil. Kirstin Marso-Walbeck

Dr. phil. Kirstin Marso-Walbeck

Tel: +49 (0)241 80 23614
E-Mail: info@wzlforum.rwth-aachen.de

Our services at a glance

Concept

  • Target formulation
  • Exchange of ideas and market research
  • Offer preparation and investment plan
  • Project and schedule
  • Topic identification
  • Selection and acquisition of speakers

Marketing

  • Preparation of the advertising media
  • Selection of the address distribution list
  • Development of the marketing and publication plan
  • Layout, graphic design and text
  • Direct mailing, e-mailing
  • Media presence: advance notice, articles
  • Press relations, press conference
  • Press kits, press kits

Participant management

Participant management

  • Registration and support of participants
  • Supervision of speakers and partners
  • Name badges and participant lists
  • Participant documentation, CD-ROM
  • Feedback forms

Event logistics

  • Definition of the event standard
  • Selection of the location and room bookings
  • Event support in advance and on site
  • Event technology
  • Engagement of interpreters
  • Coordination of the catering
  • Supporting and accompanying program
  • Exhibition planning and management
  • Exhibitor catalog
  • Floor management and stand construction

Finance & Quality

  • Quality control
  • Budget control
  • Accounting and debt collection

Forum Education Community

Individual offers for members

Become a member of our community and benefit from individual training offers for your employees! In a non-binding first appointment, we will take a look at your thematic and capacity requirements.

Event consulting - Our expertise for your event

We offer you professional advice based on more than ten years of expertise in marketing, events and PR. Our aim is to make it easier for your company to get started in event management and to provide you with the most important experience from our daily business.

We would be happy to develop an individual concept according to your ideas or recommend a tried-and-tested format.

Initial consultation

  • What does the planning phase of a training event look like?
  • How are potential speakers approached?
  • What needs to be considered when creating the flyer?
  • What communication tools are available for PR activities?
  • What logistical aspects need to be taken into account (room reservation, organization of the evening event, etc.)?
  • What can event documents look like?
  • What needs to be considered when managing participants?
  • What needs to be considered if an exhibition is to be organized parallel to the event?
  • What needs to be observed on the day before, during and after the event?

Finance & Quality

  • Analysis of the event already held (strengths/weaknesses)
  • Presentation of new concepts
  • Implementation ideas

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📅 Gültig bis 9. Mai 2025
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